Is the product defined?
Grade, standard, critical limits, test methods, tolerances and intended use.
Quality, documentation & delivery
Know what to verify before you buy.
Specifications, certificates and inspection documents should match the exact product, shipment, supplier, destination and contract you are considering.
What buyers should confirm
Six checks to complete before ordering.
The documents and approvals should match the product and transaction being quoted.
Is the evidence applicable?
Current COA, assay, SDS, inspection or certification tied to the relevant supply.
Are the buyer and supplier identified?
Buying organisation, your purchasing role, the proposed supplier and any representative relationship.
Is the route permissible?
Destination, import, end-use and regulatory review.
Can it be handled?
Terminal or warehouse, packaging, vessel/transport, storage and safety fit.
Are the terms coherent?
Quantity, price basis, currency, Incoterm, inspection, payment and claims process.
Document logic
Match each document to the decision it supports.
Do not upload identity documents, bank details, confidential tenders or payment information through the public form.
| What you are checking | Your requirement | Documents to request | Confirm before ordering |
|---|---|---|---|
| Product identity | Application, grade, standard, limits | Specification, assay or technical data | Approved written specification |
| Quality acceptance | Sampling, tests, tolerances, inspector | COA and/or independent inspection | Contractual acceptance procedure |
| Handling & safety | Storage, discharge, packaging, hazards | SDS and logistics documentation | Approved handling plan |
| Buyer and supplier | Buying organisation, role, supplier criteria | KYC/KYB and mandate evidence | Confirmed buyer and supplier |
| Trade route | Origin/destination, end use, timing | Import, route and regulatory review | Approved route and responsibilities |
| Commercial terms | Volume, Incoterm, currency, payment | Supplier-issued quote or contract | Executed written terms |
Documentation requirements
Tell us which documents your team needs.
List the documents and independent checks your buying group requires. Availability of any item remains subject to review.
Good to knowPrices, availability and delivery details are confirmed in a written quote for your specific requirement.